DATA PROTECTION DECLARATION
The following privacy policy applies to the use of our online offering https://www.hansa-holz-kontor.de/ (hereinafter “website”).
We attach great importance to data protection. The collection and processing of your personal data is carried out in compliance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR).
1 CONTROLLER
The controller for the collection, processing and use of your personal data within the meaning of Art. 4 No. 7 GDPR is
Hansa-Holz-Kontor
Horst Rückle GmbH & Co. KG
Lüneburger Schanze 16
21614 Buxtehude
If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions as a whole or for individual measures, you can address your objection to the controller.
You can save and print out this privacy policy at any time.
2 GENERAL PURPOSES OF PROCESSING
We use personal data for the purpose of operating the website, responding to your enquiries in a business context and analysing user behaviour.
3 WHAT DATA WE USE AND WHY
3.1 HOSTING
The hosting services we use serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating the website.
In doing so, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors to this website on the basis of our legitimate interests in the efficient and secure provision of our website in accordance with Art. 6 para. 1 sentence 1 f) GDPR in conjunction with Art. 28 GDPR. Art. 28 GDPR.
3.2 ACCESS DATA
We collect information about you when you use this website. We automatically collect information about your usage behaviour and your interaction with us and register data about your computer or mobile device. We collect, store and use data about every access to our website (so-called server log files). The access data includes
- Name and URL of the retrieved file
- Date and time of access
- Amount of data transferred
- Notification of successful retrieval (HTTP response code)
- Browser type and browser version
- Operating system
- Referrer URL (i.e. the previously visited page)
- Websites that are accessed by the user’s system via our website
- Internet service provider of the user
- IP address and the requesting provider
We use this log data without allocation to your person or other profiling for statistical evaluations for the purpose of the operation, security and optimisation of our website, but also to anonymously record the number of visitors to our website (traffic) and the extent and type of use of our website and services, as well as for billing purposes in order to measure the number of clicks received from cooperation partners. Based on this information, we can provide personalised and location-based content and analyse data traffic, search for and rectify errors and improve our services.
This is also our legitimate interest in accordance with Art. 6 para. 1 sentence 1 f) GDPR.
We reserve the right to check the log data retrospectively if there is a justified suspicion of unlawful use based on concrete evidence. We also store IP addresses if we have a concrete suspicion of a criminal offence in connection with the use of our website.
3.3 COOKIES
We use so-called session cookies to optimise our website. A session cookie is a small text file that is sent by the respective servers when you visit a website and is temporarily stored on your hard drive. This file as such contains a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognised when you return to our website. These cookies are deleted after you close your browser. They are used, for example, to prevent the cookie banner from being displayed again.
We also use a small number of persistent cookies (also small text files that are stored on your end device), which remain on your end device and enable us to recognise your browser the next time you visit. These cookies are stored on your hard drive and delete themselves after the specified time. Their lifespan is 1 month to 10 years. This enables us to present our website to you in a more user-friendly, effective and secure manner and, for example, to display information on the site that is specifically tailored to your interests.
Our legitimate interest in the use of cookies in accordance with Art. 6 para. 1 sentence 1 f) GDPR is to make our website more user-friendly, effective and secure.
The following data and information is stored in the cookies
- Log-in information
- language settings
- Search terms entered
- Information about the number of visits to our website and the use of individual functions of our website.
When the cookie is activated, it is assigned an identification number and your personal data is not assigned to this identification number. Your name, IP address or similar data that would allow the cookie to be assigned to you are not stored in the cookie. Based on the cookie technology, we only receive pseudonymised information.
You can set your browser so that you are informed in advance about the setting of cookies and can decide in individual cases whether you want to exclude the acceptance of cookies for certain cases or in general, or that cookies are completely prevented. This may limit the functionality of the website.
3.4 DATA FOR THE FULFILMENT OF OUR CONTRACTUAL OBLIGATIONS
We process personal data that we require to fulfil our contractual obligations, such as name, address, email address, products ordered, invoice and payment data. The collection of this data is necessary for the conclusion of the contract.
The data is deleted after the warranty periods and statutory retention periods have expired. Data linked to a user account (see below) will in any case be retained for the duration of this account.
The legal basis for the processing of this data is Art. 6 para. 1 sentence 1 b) GDPR, as this data is required so that we can fulfil our contractual obligations towards you.
3.5 CONTACT
When you contact us (e.g. via contact form or email), we process your data to process the enquiry and in the event that follow-up questions arise.
If the data processing is carried out to implement pre-contractual measures that are carried out in response to your enquiry or, if you are already our customer, to implement the contract, the legal basis for this data processing is Art. 6 para. 1 sentence 1 b) GDPR.
We only process other personal data if you consent to this (Art. 6 para. 1 sentence 1 a) GDPR) or if we have a legitimate interest in processing your data (Art. 6 para. 1 sentence 1 f) GDPR). A legitimate interest lies, for example, in responding to your email.
Consent that has been granted can be revoked at any time with effect for the future.
4 INFORMATION ON THE SERVICE PROVIDERS USED
We use external services to operate this website in order to make our website more user-friendly, effective and secure. This is our legitimate interest in accordance with Art. 6 para. 1 sentence 1 f) GDPR.
Some of the service providers we use may be located in unsafe third countries or transfer data to unsafe third countries. According to the European Court of Justice, there is no adequate level of protection in these countries. Data is only transferred to these countries after consent has been given.
4.1 CONSENT MANAGEMENT
4.1.1 COOKIEBOT
To control cookies and obtain the necessary consent, we use Cookiebot on our website from the provider Usercentrics A/S, Havnegade 39, 1058 Copenhagen, Denmark. You can use this tool to allow or deny cookies.
We use the consent management tool on the basis of Art. 6 para. 1 sentence 1 c) GDPR. The processing of this data is necessary in order to be able to prove that consent has been given.
Information on the processing of the transferred data can be found here: https://www.cookiebot.com/de/privacy-policy/
4.2 HOSTING
4.2.1 HOST EUROPE GMBH
We use the services of Host Europe GmbH, Hansestrasse 111, 51149 Cologne, Germany, to host our website. Hosting takes place exclusively on servers within the EU.
Please read here how Host Europe complies with data protection regulations:
https://www.hosteurope.de/AGB/Datenschutzerklaerung/
https://www.hosteurope.de/Host-Europe/Sicherheit/
We use Host Europe on the basis of Art. 6 para. 1 sentence 1 f) GDPR. Our legitimate interest lies in the secure and efficient provision and optimisation of our online offering.
4.3 TOOLS
4.3.1 GOOGLE TAG MANAGER
The Google Tag Manager service is used on our website to control the display of services. This service is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
We use Google Tag Manager on the basis of your consent in accordance with Art. 6 para. 1 sentence 1 a) GDPR. Any consent given can be revoked at any time with effect for the future.
The purpose of the use is to be able to effectively display services on our website.
As soon as this service is called up on our site, Google receives your IP address. The service itself does not store any other data or cookies, but only controls the display of services listed in this privacy policy.
Google has submitted to the Data Privacy Framework concluded between the European Union and the USA and is certified. Google thereby undertakes to comply with the standards and regulations of European data protection law. Further information can be found in the entry linked below:
https://www.dataprivacyframework.gov/s/
Please read here how Google complies with the data protection regulations also with regard to the transmission to the USA: https://policies.google.com/privacy?hl=de
4.3.2 Google Maps
To make it easier for you to find our location, we use Google Maps, a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
We use Google Maps on the basis of your consent in accordance with Art. 6 para. 1 sentence 1 a) GDPR. Any consent given can be revoked at any time with effect for the future.
The purpose of using this service is to improve our website and provide you with better customer service.
As soon as this service is called up on our site, a connection to Google is established, through which your IP address is transmitted to Google. If you are already logged in to Google, information about the search can be assigned to your user account. Please log out of Google beforehand to prevent this.
Google has submitted to the Data Privacy Framework concluded between the European Union and the USA and is certified. This means that Google undertakes to comply with the standards and regulations of European data protection law. Further information can be found in the following linked entry:
https://www.dataprivacyframework.gov/s/
Please read here how Google also complies with data protection regulations with regard to the transfer to the USA: https://policies.google.com/privacy?hl=de
4.3.3 Google ReCaptcha
The Google ReCaptcha service is used on our website to check whether entries have been made by a human being. This service is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
We use Google ReCaptcha on the basis of our legitimate interest in accordance with Art. 6 para. 1 sentence 1 f) GDPR.
Our legitimate interest lies in making our website more secure and preventing potentially harmful access by automated systems such as bots.
As soon as this service is called up on our site, a connection is established to Google, which transmits your IP address to Google.
Google has submitted to the Data Privacy Framework concluded between the European Union and the USA and is certified. Google thereby undertakes to comply with the standards and regulations of European data protection law. Further information can be found in the following linked entry:
https://www.dataprivacyframework.gov/s/
Please read here how Google complies with the data protection regulations also with regard to the transmission to the USA: https://policies.google.com/privacy?hl=de
5 TRACKING
5.1 GOOGLE ANALYTICS
Our website uses Google Analytics 4 (GA4), a web analytics service provided by Google LLC (“Google”). Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland is responsible for the European area.
Google Analytics 4 uses cookies and similar tracking technologies to collect and analyse information about the use of our website. Google uses data centres within the EU/EEA to store the data. However, the transmission of data to Google servers in the USA is not excluded.
Google Analytics 4 enables us to better understand user behaviour on our website and to improve the website experience for our visitors. This includes information about pages visited, interactions with content, devices and browsers used, geographical locations and more.
We use Google Analytics 4 to generate aggregated and anonymised reports on website usage. The statistics generated help us to recognise trends and adapt the website accordingly. This data is collected without reference to individuals and is not linked to personal information.
We use Google Analytics 4 on the basis of your consent in accordance with Art. 6 para. 1 sentence 1 a) GDPR and § 25 para. 1 TDDDG. You can withdraw your consent at any time with effect for the future.
You have the option to prevent the collection of your data by Google Analytics 4 by deactivating the use of cookies in your browser settings or by installing the Google Analytics opt-out browser add-on provided by Google.
Google has submitted to the Data Privacy Framework concluded between the European Union and the USA and is certified. Google thereby undertakes to comply with the standards and regulations of European data protection law. Further information can be found in the following linked entry:
https://www.dataprivacyframework.gov/s
Please note that Google has its own data protection provisions and that we have no control over the collection and processing of data by Google. You can find more information on this in Google’s privacy policy:
https://privacy.google.com/businesses/compliance/#!#gdpr
https://policies.google.com/privacy?hl=de
6 STORAGE DURATION
Unless specifically stated, we only store personal data for as long as is necessary to fulfil the purposes pursued.
In some cases, the legislator provides for the retention of personal data, for example in tax or commercial law. In these cases, the data will only be stored by us for these legal purposes, but will not be processed in any other way and will be deleted after the statutory retention period has expired.
7 YOUR RIGHTS AS A DATA SUBJECT AFFECTED BY DATA PROCESSING
Under the applicable laws, you have various rights with regard to your personal data. If you wish to assert these rights, please send your request by e-mail or by post, clearly identifying yourself, to the address given in section 1.
Below you will find an overview of your rights.
7.1 RIGHT TO CONFIRMATION AND INFORMATION
You have the right to clear information about the processing of your personal data.
In detail:
You have the right to obtain confirmation from us at any time as to whether personal data concerning you is being processed. If this is the case, you have the right to request information from us free of charge about the personal data stored about you, together with a copy of this data. You also have the right to the following information:
- the purposes of processing;
- the categories of personal data being processed
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
- the existence of a right to rectification or erasure of personal data concerning you or to restriction of processing by the controller or a right to object to such processing
- the existence of a right to lodge a complaint with a supervisory authority
- if the personal data is not collected from you, all available information about the origin of the data
- the existence of automated decision-making including profiling in accordance with 22 (1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for you.
If personal data is transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
7.2 RIGHT TO RECTIFICATION
You have the right to obtain from us the rectification and, where applicable, completion of personal data concerning you.
In detail:
You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
7.3 RIGHT TO ERASURE (“RIGHT TO BE FORGOTTEN”)
In a number of cases, we are obliged to erase personal data concerning you.
In detail:
In accordance with Art. 17 para. 1 GDPR, you have the right to demand that we erase personal data concerning you without undue delay and we are obliged to erase personal data without undue delay where one of the following grounds applies:
- the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- you withdraw your consent on which the processing was based according to Art. 6 para. 1 1 a) GDPR or Art. 9 para. 2 a) GDPR, and where there is no other legal ground for the processing.
- you object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR
- the personal data have been processed unlawfully.
- the deletion of personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which we are subject
- the personal data have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.
If we have made the personal data public and we are obliged to delete it in accordance with Art. 17 para. 1 GDPR, we shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you have requested them to delete all links to this personal data or copies or replications of this personal data.
7.4 RIGHT TO RESTRICTION OF PROCESSING
In a number of cases, you are entitled to request that we restrict the processing of your personal data.
In detail:
You have the right to obtain from us restriction of processing where one of the following applies:
- the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data,
- the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
- we no longer need the personal data for the purposes of the processing, but you require the data for the establishment, exercise or defense of legal claims; or
- you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of our company override yours.
7.5 RIGHT TO DATA PORTABILITY
You have the right to receive, transmit or have us transmit personal data concerning you in machine-readable form.
In detail:
You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and you have the right to transmit those data to another controller without hindrance from us, where
- the processing is based on consent pursuant to Art. 6 para. 1 a) GDPR or Art. 9 para. 2 a) GDPR or on a contract pursuant to Art. 6 para. 1 sentence 1 b) GDPR and
- the processing is carried out by automated means.
When exercising your right to data portability in accordance with paragraph 1, you have the right to obtain that the personal data be transferred directly by us to another controller, insofar as this is technically feasible.
7.6 RIGHT TO OBJECT
You have the right to object to the lawful processing of your personal data by us if this is based on your particular situation and our interests in the processing do not outweigh yours.
In detail:
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
Where personal data are processed by us for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
You have the right to object, on grounds relating to your particular situation, to processing of personal data concerning you for scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
7.7 AUTOMATED DECISIONS INCLUDING PROFILING
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
Automated decision-making based on the personal data collected does not take place.
7.8 RIGHT TO WITHDRAW CONSENT UNDER DATA PROTECTION LAW
You have the right to withdraw your consent to the processing of personal data at any time.
7.9 RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY
You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you is unlawful.
8 DATA SECURITY
We make every effort to ensure the security of your data within the framework of the applicable data protection laws and technical possibilities.
Your personal data is transmitted to us in encrypted form. This applies to all forms offered. We use the SSL (Secure Socket Layer) coding system, but would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
To secure your data, we maintain technical and organizational security measures in accordance with Art. 32 GDPR, which we constantly adapt to the state of the art.
We also do not guarantee that our service will be available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are carefully backed up on a regular basis.
9 DISCLOSURE OF DATA TO THIRD PARTIES, NO DATA TRANSFER TO NON EU COUNTRIES
In principle, we only use your personal data within our company.
If and insofar as we involve third parties in the fulfillment of contracts (such as logistics service providers), they will only receive personal data to the extent that the transfer is necessary for the corresponding service.
In the event that we outsource certain parts of data processing (“order processing”), we contractually oblige order processors to use personal data only in accordance with the requirements of data protection laws and to guarantee the protection of the rights of the data subject.
There is no data transfer to bodies or persons outside the EU outside the cases mentioned in this declaration in sections 4 and 5 and there are no plans to do so.
10 DATA PROTECTION INFORMATION FOR APPLICANTS
Who is responsible for data processing?
The responsible party in terms of data protection law is
Hansa-Holz-Kontor GmbH & Co. KG
Lüneburger Schanze 16
21614 Hanseatic City of Buxtehude
You can find further information about our company, details of the persons authorised to represent us and also further contact options in our imprint on our website: http://www.hansa-holz-kontor.de/impressum/.
Which of your data do we process? And for what purposes?
We process the data you have sent us in connection with your application in order to check your suitability for the job (or other open positions in our companies, if applicable) and to carry out the application procedure.
What is the legal basis for this?
The primary legal basis for the processing of your personal data in this application procedure is Section 26 of the German Federal Data Protection Act (BDSG) in the version applicable from 25.05.2018. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible.
Should the data be required for legal prosecution after the application process has been completed, if applicable, data processing may be carried out on the basis of the requirements of Art. 6 DSGVO, in particular to safeguard legitimate interests pursuant to Art. 6 (1) lit. f) DSGVO. Our interest then consists of asserting or defending claims.
How long is the data stored?
Applicants’ data is deleted after 6 months in the event of rejection.
You have the right to lodge a complaint about the processing of personal data by us with a data protection supervisory authority.
To which recipients will the data be passed on?
Your application data will be viewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department heads for the respective open position. The further procedure is then coordinated. In principle, only those persons in the company have access to your data who require it for the proper conduct of our application procedure.
Your rights as a data subject
You have the right to information about the personal data we process about you.
If you make a request for information that is not in writing, please understand that we may then require you to provide evidence to prove that you are the person you claim to be.
Furthermore, you have a right to correction or deletion or to restriction of processing, insofar as you are entitled to this by law.
Furthermore, you have the right to object the processing within the scope of the law. The same applies to the right of data portability.
11 DATA PROTECTION OFFICER
If you have any questions or concerns about data protection, please contact our data protection officer:
Sven Weschler
Iqanta GmbH
kontakt@iqanta.com
12 CHANGES TO THIS PRIVACY POLICY
If new services or providers are used to operate this website, we reserve the right to amend this privacy policy in order to comply with legal requirements. This amended privacy policy will then apply to your next visit to this website.